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Link to PDF version of this page February 2008 - Version 5
Introduction This booklet explains the main features of the European Company or 'Societas Europaea' (SE). It has been possible to set up this type of legal entity in Great Britain since 8 October 2004. The guidance in this booklet applies only to European companies (SEs) registered (or to be registered) in GB. This is intended as an introductory guide only. It cannot tell you everything you may need to know if you are involved in the formation of an SE, managing an SE, or are a shareholder or employee of an SE. If you are considering forming an SE, please seek specialist legal advice or refer to the law governing SEs. You will find the relevant law in the European Public Limited-Liability Company Regulations 2004 (Statutory Instrument No. 2326/2004), Council Regulation (EC) No 2157/2001 on the Statute for a European company (the 'Regulation'), and Council Directive 2001/86/EC supplementing the Statute for a European company with regard to the involvement of employees (the 'Directive'). This booklet does not cover in any detail existing company law that applies to both PLCs and SEs; it assumes that the reader is familiar with the regulation of PLCs registered in GB. A glossary of unfamiliar terms is included at the end.
2. How is an SE structured? There are several ways of forming an SE: by merger, as a holding company or as a subsidiary. An SE can also be formed by a PLC transforming into an SE. For more information about forming an SE, see Chapter 2. Once registered, an SE has legal personality. It must have a registered office and the head office must be in the same Member State.
An SE must have share capital and shareholders whose liability is limited in similar manner to that of a PLC. As with a PLC, an SE created in GB may denominate its share capital in any currency it chooses provided that at least £50,000 is denominated in Sterling. Regardless of the currency in which it is expressed, an SE is required to have a minimum amount of subscribed share capital of the equivalent of at least EUR 120,000. The relevant conversion rate is that for the last day of the month preceding the formation of the SE. 3. Does an SE need a minimum amount of share capital to be paid up before it can commence business and borrow and does it need to file Form 117? As with a PLC, an SE may only allot shares which are paid up to at least ¼ of their nominal value and the whole of any premium (except as part of an employees’ share scheme). It does not need to file a Form 117 or obtain a certificate to commence business and borrow. 4. Can the share capital of an SE be changed? In general, Articles 5 and 9(c)(ii) of the Regulation apply the same rules to the maintenance of share capital, allotment, restructuring etc as those that apply to PLCs. For information see our booklet, ‘Share Capital & Prospectuses’. 5. How is an SE managed? There are two different systems for the structure of managing and controlling SEs. The SE’s statutes may, therefore, require either a one-tier or two-tier system of administration.
For more information about the management and administration of an SE, see Chapter 4. CHAPTER 2 Formation 1. Who can form an SE? There are several ways of forming an SE and different types of bodies may be involved in each (see the table below).
For a list of recognised public and private limited companies in each Member State, see the Annex at the end of this booklet. The commercial bodies forming an SE must have their registered offices in the EU. GB has taken advantage of a Member State option in the Regulation under which their head offices need not be in the EU provided there is a real and continuous link with a Member State’s economy.
In addition, at least two of the bodies must have a presence in different Member States; the exception being when an SE is itself forming a subsidiary SE. A PLC transforming into an SE must for 2 years have had a subsidiary company governed by the laws of another Member State. Once formed the SE’s registered office and head office must be in GB. 2. How is an SE formed? The table above listed the 5 ways of forming an SE. Each of these is explained below. However it is created, an SE cannot be registered and brought into existence until:
The fee for registration of an SE is £20. Cheques should be made payable to 'Companies House'. Formation by Merger
The registration fee is £20. Formation of a Holding SE Two or more private or public limited companies (including existing SEs) formed under the law of a Member State and with a registered office in a Member State may form an SE by promoting the formation of a holding SE. The companies promoting the formation must become majority-owned by the SE. At least 2 of the companies must be governed by the laws of a different Member State, or for 2 years have had a subsidiary company governed by the laws of another Member State or had a branch in another Member State. Before forming a holding SE, draft terms for the formation and an explanatory report must be drawn up by the companies promoting the formation, and presented to general meetings of their shareholders. The explanatory report must explain and justify the legal and economic aspects of the formation and indicate the implications for the shareholders and for the employees of the adoption of the form of a holding SE. Regardless of where the holding SE will be registered, any GB registered company involved in its formation must file the draft terms for its formation at Companies House at least one month before the company’s general meeting. Once the draft terms have been approved, shareholders have 3 months to notify the company whether they intend to contribute their shares to the formation of the Holding SE. If the minimum proportions of shares are not assigned within that time, the SE cannot be formed. Where the conditions are fulfilled, a notice to that effect must be delivered to Companies House within 14 days on Form SE70(1) . Shareholders who have not previously indicated they intend making their shares available have a further month in which to indicate whether they intend to make their shares available for the purposes of forming the holding SE. If the Holding SE is to be registered in GB, the registration must be effected in the part of GB in which the SE will have its registered office address. The forms that need to be completed and filed at Companies House are:
The registration fee is £20. Formation of a Subsidiary SETwo or more companies, firms or other legal bodies formed under the law of a Member State with registered offices and head offices within the Community may form an SE by subscribing for its shares. At least 2 of the companies or firms must be governed by the laws of a different Member State or for 2 years have had a subsidiary company governed by the laws of another Member State or had a branch in another Member State. The form that needs to be filed at Companies House is:
The registration fee is £20.
Subsidiary SE formed by an existing SE
The registration fee is £20.
Formation by transformation of a PLC
The registration fee is £20.
3. Can an SE convert to a PLC?
The registration fee is £20.
4. Are there restrictions on the names an SE can adopt?
The effective date of the transfer is the date on which the SE is registered in the Member State to which it is transferring. The forms that need to be completed and filed at Companies House are:
An SE cannot transfer its registered office from England/Wales to Scotland or Northern Ireland or vice versa. When an SE transfers its registered office to GB, an accounting reference date will be set by Companies House in preparation for delivery of annual accounts. This date will be:
7. Does an SE registered in another Member State need to register any branch or place of business that it establishes in GB? No. Part XXIII of the Companies Act 1985 does not apply. An SE registered in another Member State may establish branches or places of business in GB without needing to register them here. CHAPTER 3 Names 1. Can an SE register under any name that it chooses? There are some restrictions on the choice of name, which are similar to the controls applied to other companies registered in GB. Company type designators The name of an SE must be preceded or followed by the abbreviation SE. Use of the term ‘SE’ at the beginning or end of the name designates that it is a European Company. It must be in the exact form, SE, as required by Article 11(1) of the Regulation. It will not be acceptable to use, for example, S.E. or se or (SE) as the designator at the beginning or end of the name, although all these would be acceptable if they appeared within the name (i.e. not as the company type designator). Other company type designators cannot be used by an SE. This means that an SE may not include anywhere in its name any of the following:
As with other companies, an SE cannot register with a name which is the same as a name already on the Company Names Index kept by Companies House. However, see question 3 below for an SE transferring its place of registration to GB. In determining whether one name is the same as another, ‘the’ is disregarded at the beginning of a name. The type and case of letters, accents, spaces between letters and punctuation marks are ignored. Use of ‘and’ or ‘&’ are taken to be the same. In addition, all designations at the end of company names (e.g. ‘limited’, ‘public limited company’), their Welsh equivalents and abbreviations, together with words like ‘company’ or ‘and company’ are disregarded. The designator ‘SE’ where it precedes or follows the name of an SE company will be disregarded but ‘SE’ used elsewhere in the name will not. Offensive names The proposed name of an SE may also be refused if it is offensive or if its use would be a criminal offence. Sensitive words Some names need the approval of the Secretary of State for Business, Enterprise and Regulatory Reform before they can be registered. These are names that suggest a connection with central or local government and names that include words or expressions that have been prescribed by regulations as needing approval. These are called ‘sensitive words’ and a full list is available by clicking here. 2. Are there other considerations when choosing the name of an SE? Although the name of an SE may be sufficiently different from a name already on the Index to allow it to be registered, the name may be so alike another name that it may cause confusion between the two. In this event, the Secretary of State has the power to direct a company to change its name. The Secretary of State first looks at the two names. Only if the names appear to be like each other does he consider whether they are 'too like', that is if there is a danger of confusion between companies. If the names differ by one or more words, this may suggest that they are not 'too like', depending on, for example, the word(s) and the length of the names in question. If the names differ in only minor respects, this may suggest that the names are ‘too like’, in which case a direction may be issued. Examples could be:
Note: consideration can only be given to the full corporate names of the companies. Each case is considered on its merits, taking into account representations from both companies involved before a decision is reached. In order to avoid this happening, our advice is to check before you register the SE that the chosen name is unlike any other name already on the Index. For more information on directions to change company names, see chapter 5 of our booklet ‘Company Names’. 3. When an SE transfers its place of registration to GB, do the same restrictions on its name apply? Every SE’s name will be subject to the rules of the jurisdiction in which it first registered. On transfer to GB, an SE may choose to retain its existing name or it may choose to change its name. If it wishes to change its name, it will be subject to the GB rules over company names. 4. What effect does the SE designator have on the names of bodies other than SEs? Bodies other than SEs (that is, companies, firms, and other legal entities registered in the Member State) cannot use the abbreviation SE in their names (including their corporate name or business name) unless they were already using the abbreviation in their name before 8 October 2004. This includes using the abbreviation bracketed as (SE) or with other punctuation marks before or after the abbreviation, for example, .SE. (with full stops before and after the abbreviation). However, other bodies may use other abbreviations such as S.E., se or (S.E.) in their names. They may also use the letters ‘SE’ linked to other letters or words such as ‘Service’ or ‘SE10’ or ‘SSE’ or ‘S East’. CHAPTER 4 Administration and management 1. Who is responsible for the day-to-day administration of an SE? An SE may operate under either a one-tier or two-tier system of administration, as laid down in its statutes. Each is outlined below. One-tier system In this system an ‘administrative organ’ manages the SE. The administrative organ must meet at least once every three months. A chairman must be appointed from amongst the members. The number of members of the administrative organ or the rules for determining it must be laid down in the SE’s statutes. However, the SE must have at least 2 members (unless employee participation is regulated in accordance with Directive 2001/86/EC with regard to the involvement of employees, in which case the minimum number is 3). There is no upper limit on the number of members. Two-tier system In this system a ‘management organ’ manages the SE and a separate ‘supervisory organ’ supervises the work of the management organ. In general, no person may be a member of both. The supervisory organ may not exercise management powers. It must appoint a chairman from amongst its members. Members of the management organ may be appointed by the supervisory organ. The management organ must report to the supervisory organ at least every 3 months. The number of members of each organ or the rules for determining it must be laid down in the company’s statutes. However, both the management and supervisory organs must have at least two members. There is no upper limit on the number of members of either organ. Other Member States may set different lower and upper limits on the number of members of an SE’s administrative, management and supervisory organs. 2.What is the period of appointment to a company’s organs? The period of appointment must be laid down in the company’s statutes but cannot be for a period of more than 6 years. However, members may be reappointed for one or more further periods of office, subject to any restrictions imposed by the company’s statutes. 3. Who can be a member of a company organ? As well as natural persons, the statutes may allow members of the SE’s organs to be companies or other legal entities but, in this case, a natural person must be designated to exercise the functions of the organ. Persons disqualified from taking part in the management of a public limited company are, likewise, not permitted to take part in the management of an SE. 4. Does the SE have to register details of the members of its organs? Yes. In the same way that a PLC is required to register its director’s details, an SE must register the members of its organs.
5. Does an SE need to appoint a company secretary? No. There is no requirement in the EU Regulation for any company officers to be appointed other than those appointed to the SE’s organs. 6. How are shareholders involved in an SE? The first general meeting of an SE’s shareholders must be held within 18 months of the company’s incorporation. Thereafter, a general meeting must be held at least once in each calendar year within 6 months of the end of the company’s financial year. General meetings may be convened at any time by the administrative organ, management organ or supervisory organ. Shareholders holding at least 10% of the SE’s subscribed capital (or some lesser percentage, if this is set down in the statutes) may request the SE convene a general meeting, stating in the request the items to be put on the agenda. Shareholders holding at least 5% of the SE’s subscribed share capital may request that additional items be placed on the agenda of a general meeting. If the SE fails to convene a general meeting as required by law or as requested by shareholders, the Secretary of State may convene one. 7. What accounts must an SE prepare? The accounting requirements that apply to an SE are the same as those that apply to a PLC. For more information see our booklet, ‘ Accounts & Accounting Reference Dates’. The accounts of an SE may be prepared in any currency, including Euros. In the case of an SE which has transferred its registered office to GB, see Chapter 2, question 6 for details of how the accounting reference date is determined. 8. Does an SE need to file an annual return Form 363? Yes. The same requirements apply to an SE as to a PLC. For more information see our booklet, ‘Annual Return’. 9. Does an SE need to register a change of registered office? Yes. A change of registered office must be notified to Companies House on Form 287 within 14 days of the change. If the registered office is to be transferred to another Member State, the transfer process outlined in chapter 2, question 6 will need to be followed. 10. What other information does an SE need to register at Companies House? In matters not covered by the Regulation or Statutory Instrument, an SE registered in GB must deliver to Companies House the same forms or documents that a PLC is required to register at Companies House. These include copies of certain resolutions, the location of certain statutory registers if not kept at the registered office address, change of accounting reference date, changes made to the share capital (e.g. increases to the share capital, allotment of shares, changes to the share capital structure or class rights), prospectuses and listing particulars, details of mortgages and charges created by the SE. 11. Can an SE be wound up? Thewinding up, liquidation, insolvency, cessation of payment and similar procedures that apply to a PLC also apply to an SE. For more information see our booklet, ‘Liquidation and Insolvency’ or ‘Liquidation and Insolvency (Scotland)’ for SEs registered in Scotland. In addition, the initiation and termination of any of the above procedures or any decision to continue operating must be notified to Companies House for publication. The form that needs to be completed and filed at Companies House is:
The Secretary of State has the power to petition the Court for an SE to be wound up if it appears that it does not have both its head office and registered office in GB. CHAPTER 5 Further Information 1. Where can I go for help? Our staff in Cardiff and Edinburgh are able to provide general guidance on public disclosure of information by SEs. However, for legal advice about SEs, please consult a solicitor. For information and guidance about employee involvement in an SE, contact the Employment Relations Directorate, DTI, 1 Victoria Street, London SW1H 0ET. 2. How do I send information to Companies House? You may deliver documents to the Registrar by hand (personally or by courier), including outside office hours, bank holidays and weekends to our Cardiff, London and Edinburgh offices. You may also send documents by post or bythe Document Exchange Service (DX), or by Legal Post (LP) in Scotland. If you send documents please address them to:
If you are sending documents by post, courier or Britdoc (DX) and would like a receipt, Companies House will provide an acknowledgement if you enclose a copy of your covering letter with a pre-paid addressed return envelope. We will barcode your copy letter with the date of receipt and return it to you in the envelope provided. Please note: an acknowledgement of receipt does not mean that a document has been accepted for registration at Companies House.
3. Where do I get forms and guidance booklets? This is one of a series of Companies House booklets, which provide a simple guide to the Companies Act. Statutory forms and guidance booklets are available, free of charge, from Companies House. The quickest way to get them is through this web site or by telephoning +44 (0)303 1234 500. If you prefer you can write to our stationery sections in Cardiff or Edinburgh. Forms can also be obtained from legal stationers, accountants, solicitors and company formation agents - addresses in business phone books. Glossary
Annex Public and private limited companies in each Member State
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