Document Submission Checklists

Registration of New Companies

Clear Completion

When you complete our forms or send us any documents, please remember that we electronically scan them. This is why we prefer you to complete the forms in black type. If this is not possible, use bold handwriting in block capitals. Always use A4-sized paper weighing 80-100 gsm2. The full requirements are contained in our guidance booklet, "Directors and Secretaries Guide", GBA1.

Company name

Is, the company name available?
Have you checked with Companies House Call Centre, (0)870 3333636 or the WebCHeck Company Names & Address Index?

Please note, however, that we cannot reserve a name. Nor can we register a name which is identical to one already on the register. However, if you register a name which is "too like" an existing company name, the existing company has the right to object and we may direct you to change your name.
Does the name contain a sensitive word? See our guidance booklet, "Company Names", GBF2.

Disqualified directors

Are any of the proposed director(s) disqualified from acting as a director? Check the Disqualified Directors Register.

Memorandum and Articles

Are these documents printed? Handwritten documents will be rejected as they may be difficult to scan for the public record.
Are the paragraphs and pages of the Memorandum and Articles correctly numbered?
Have the subscribers' names, addresses, signatures and share allocations (if appropriate) been entered on the Memorandum?
Have the subscribers' names, addresses and signatures been entered on the Articles?
Have the witnesses signed and dated both the Memorandum and Articles and supplied their names and addresses?

Form 10

Has the Form 10 been fully completed, signed and dated and the presenter's details entered?
If there are no other directorships, state 'none'.
For a limited company the form must be completed by at least one director or in the case of a public company at least 2 directors and one secretary. For any addresses on the form, have you given the relevant postcodes?
Has page 3 been signed and dated by an agent on behalf of the subscribers or by all the subscribers?

Form 12

Have the necessary deletions been made?
Has the declarant stated clearly in what capacity he or she is declaring the form, whether as a solicitor or as a secretary or director?
Has the form been declared on or after the signing of all the other documents presented and in the presence of a commissioner for oaths or notary public, or a justice of the peace, or a solicitor?

Final check of documents

Check over all the documents to ensure that everything is in order before sending them to Companies House. For example, is the company name exactly the same throughout the documents? It will speed up your incorporation if you get it right first time.

Fee

Is the required £20 enclosed?

All fees must be made payable to 'Companies House’.

Copies

Have you taken copies of the completed incorporation documents? The Registrar retains the original incorporation documents delivered to him.